Vroozi, a leading provider of AI-powered procurement and accounts payable automation solutions, today announced that Fox Rent A Car has successfully implemented Vroozi Intelligence for AP Invoice Automation, achieving dramatic efficiency improvements across their 25 US locations.
Fox Rent A Car, part of Europcar Mobility Group, faced challenges with its invoice processing capabilities. Due to the small size of the team in their accounts payable department, the company struggled to handle increasing invoice volumes as the business expanded.
“There was just no way that people could keep up with the volume of invoices that we were having, and that we anticipated having as we grow,” said Lauren Steiner, Accounts Payable Manager at Fox Rent A Car. “The AI portion of Vroozi has allowed the locations and us to go that much faster because it’s auto-matching everything and reading the invoices.”
The implementation of Vroozi’s AI-powered Intelligence solution delivered immediate results:
- Record processing volume: In the first month, Fox processed 1,800 more invoices than ever before
- Near-perfect accuracy: The AI achieves 99% accuracy in reading invoices, correctly identifying fields and coding expenses
- Distributed processing: Locations now handle their own invoices in 30-45 minutes per day instead of relying on the central AP team
- Real-time financial visibility: Location managers now have immediate insight into their P&Ls instead of waiting 1-2 months
- Improved vendor relations: The Supplier Portal gives vendors confidence through real-time visibility into invoice status
“The AI helps especially at our locations, because you’re dealing with people who aren’t accountants,” explained Steiner. “It takes a lot of the guesswork out and makes invoice processing more user-friendly. You don’t need to be an accountant to code invoices correctly now.”
Fox Rent A Car added a custom field for Vehicle Identification Numbers (VIN), allowing precise tracking of vehicle-specific expenses. This has significantly improved fleet reporting and decision-making.
“Having that VIN number has allowed our teams to be much more exact with tracking the fleet,” noted Steiner. “It helps our locations and regional managers know which vehicles are available versus which ones are still in the shop.”
The implementation went smoothly, with minimal disruption. Fox started with Florida locations and gradually added more regions. Each group of trained locations helped train the next group, creating a peer learning approach.
“The whole rollout was actually pretty painless,” said Steiner about getting started. “I can’t imagine going back to how we worked before. The difference is just nuts.”
Julie Orlando, Director of Accounting at Fox Rent A Car, added: “Everyone was excited about it because they could immediately see how much time it saved. The system works incredibly well for us, allowing our accounting team to focus on more valuable work instead of manual data entry. What used to take days now takes minutes, freeing our team to add real value to the business.”
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Vroozi
Vroozi is a leading provider of AI-powered procurement and spend management software that enables businesses to streamline purchasing, control costs, and make smarter spending decisions. Combining advanced artificial intelligence with a user-friendly interface, Vroozi's cloud-based platform empowers organizations to automate procurement workflows, increase spend visibility, and strengthen supplier relationships. Serving both enterprise and mid-market businesses across diverse industries, Vroozi drives efficiency and cost savings in procurement operations, helping companies achieve strategic value from their procurement investments. For more information, visit www.vroozi.com.
